Monday, November 25, 2013

Organizing your office

Whether you do freelance work in your home office or you have a full-time job and have a workspace in your company office, having an organized space where you can do your work effectively and efficiently will definitely add huge value.

Look at your space and get rid of anything that you don’t need.

You may think that taking the time to organize your workspace is not worth the time and effort, but you could be wasting more time wading through piles of disorganized files and things.

If you’re ready to commit to a more productive office environment, here are a few tips to get you started.

De-clutter

Look at your space and get rid of anything that you don’t need. There might also be things that you haven’t used for a while. If it’s not working, try to fix it or simply get rid of it. This rule goes for office files, supplies, equipment, even accessories and furniture. Purge your office of all unnecessary items. This first and essential step may be the hardest to do, but after this, the next steps will seem like a breeze.

Rearrange

Establish work zones in your office. There’s your main work area, which is most likely your desk, a supplies section, and a reference or filing section. Put every item in the proper work zone, and arrange the items according to how often you use them. These different work zones can also coexist in a single desk with drawers. It all boils down to what you need for work and what your existing space can offer.

Organize files

If you’re handling digital files, be sure to have a regular backup.

In this day and age, files may not mean actual paper files anymore, but even for a computer, the same rules apply. Label your files and organize them in different folders labeled neatly. If you’re handling digital files, be sure to have a regular backup. For paper files, you may want to have a folder for each ongoing project; this way, you won’t have piles of paper on your desk to sort through every time you need something. If you regularly work with other people in the office, and you pass files amongst yourselves, you may also create a physical “inbox” in the form of a labeled tray or folder, where your colleague can just drop files off.

Office organization is an ongoing process. All this does not have to be accomplished in a single day; it can be tackled one area at a time. It’s also useful to clear your workspace at the end of each day, so you can have a fresh, stress-free work environment to say hello to every morning. - Aislinn Kee


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